JuicyAgentsOne-to-One Agenda Keeper
Prepare a one-to-one agenda and action log
One-to-One Agenda Keeper is an AI agent you set up in the ChatGPT, Grok or Muse you already use. It reads your earlier notes with each person and drafts a short agenda for your next one-to-one, then updates the action log from what you agreed, keeping private notes out of anything you share.
Pick your AI for the steps and the prompt
About each AI:ChatGPT WorkGrok BotOpenAI DotsMuse
Checked 29 Oct 2026. Not run by JuicyAgents yet. Written from each AI’s official docs; the example is illustrative.
Noor’s one-to-one, agenda and updated action log
- AgendaStarts with Noor’s course choice
- A1Remains Sam’s open action; its agreed due date changes to 13 OctoberHistory retained
- AddNoor’s comparison action due 12 October
- Do not recordA selected course or a completed date check
- Private figure 900Absent from the shareable agenda
How it works
What it does for you, and what it leaves to you.
Managers use agendas and notes to prepare for individual check-ins, but late preparation and maintaining context across people can be difficult. Too much structure can also crowd out what the employee wants to discuss.
Give the assistant your existing check-in notes and the employee’s current topics. It finds open promises, prepares a brief agenda and keeps private preparation separate from shareable text. After the meeting, it updates the action log from your notes. This is useful when follow-ups get lost between meetings; it does not rate the employee.
You stay in charge. Check that the shared agenda contains only appropriate work topics and no private preparation. Confirm action owners, dates and decisions with the people involved; a missing update is not proof of poor performance.
You get
- A short agenda, private preparation notes and an updated action log for the next check-in
It never
- Send or share the agenda, or message anyone
- Create, change or reply to calendar events
- Score people or guess their mood, motivation or performance
- Close an action because its date passed or nobody mentioned it
The agenda and log it keeps
The example above, in words.
Agenda starts with Noor’s course choice. A1 remains Sam’s open action; its agreed due date changes to 13 October with history retained. Add Noor’s comparison action due 12 October. Do not record a selected course or a completed date check. Private figure 900 is absent from the shareable agenda.
Settings
The setup prompt starts with the defaults, marked here.
Words that mark a one-to-one
Type words from your one-to-one event titles. This site does not read your calendar.
Default: 1:1, one-to-one, check-in
Notes folder
Type the Google Drive folder with one notes doc per person, with the person's name in each doc title. It is only read.
Default: One-to-one notes
Preparation format
Choose three discussion prompts or a short agenda ready to share after review. Both retain the action log.
- Three talking points (default)
- Short shared agenda
Schedule
Daily prepares the next day's one-to-ones each evening. When I ask creates no schedule.
- When I ask (default)
- Daily
Your working rules
Optional. Your time zone, how you mark private notes and topics that never go in a shared agenda. Use the minimum work information needed.
Optional. Empty unless you fill it in.
Questions people ask
- Is One-to-One Agenda Keeper free?
- The setup guide and prompt are free. Muse is free for most uses. Grok Bot needs an eligible plan, such as The X Subscription or a linked SuperGrok subscription. ChatGPT Work on the web needs Plus, Pro, Business, Enterprise or Edu, and a ChatGPT dot needs ChatGPT Pro (Business Premium and Enterprise as dots roll out).
- Does it read my calendar?
- In Grok and Muse, yes. It finds your one-to-ones by words in the event titles, such as 1:1. Grok then reads each person’s notes doc in Google Drive, and Muse reads recent emails with them. A ChatGPT dot reads the notes docs and asks you who you meet and when. In ChatGPT Work you paste the notes.
- Can it prepare my one-to-ones on its own?
- Yes. Choose Daily in Grok or Muse to prepare the next day’s one-to-ones each evening, or Weekly in a ChatGPT dot. In ChatGPT Work it prepares only when you ask.
- Will my private notes end up in the agenda?
- No. It keeps the shareable agenda apart from private preparation and the action log, and leaves notes you mark private out of the agenda. Check the agenda before you share it yourself.
- Does it rate the employee?
- No. It adds no scores or ratings, and it doesn’t read mood, motivation or performance into notes or missing updates.
Have us set it up
Rather not set it up yourself?
We set up One-to-One Agenda Keeper in your own accounts and the AI you already pay for, test it on your real work, and hand it over with a short walkthrough.
From $299
- Runs in your accounts; you own everything
- Tested before handover
- Money back if we can’t make it work