JuicyAgentsDeadline Spotter
Find deadlines buried in your emails and put them on your calendar
Deadline Spotter is an AI agent you set up in the ChatGPT, Gemini, Grok, Muse or Claude Duet you already use. When you ask, or daily if you schedule it, it finds deadlines in your client and supplier emails, lists each with its date, time zone and source, asks about vague timing and prepares a calendar entry for each one you approve.
Pick your AI for the steps and the prompt
About each AI:ChatGPT WorkGemini TaskGrok BotOpenAI DotsMuseClaude Duet
Checked 14 Nov 2026. Not run by JuicyAgents yet. Written from each AI’s official docs; the example is illustrative.
1 entry ready, 2 questions first
- E1Order confirmation due 23 October 2026, 15:00 as written
- Proposed entryBirch Supplies: confirm order, 23 October, 14:30 to 15:00Linked to E1
- E2No date; a question for Mira and no entry
- E330 October and the 2 November correction side by sideNo entry
- iCalendar blockContains exactly one VEVENT, for E1
How it works
What it does for you, and what it leaves to you.
Deadlines arrive inside long email threads: a supplier’s order cut-off, a client’s review date or a payment due date. They are easy to miss when nobody copies them into the calendar.
In ChatGPT Work you paste the emails, so it fits work and school accounts and any country. The other setups read one Gmail label you choose. It separates firm dates from “soon” and shows corrections beside the original date. Gemini and Grok Bot add each event you approve to Google Calendar; the other setups write the entries you approve as an iCalendar (.ics) block you import yourself. It never sends email, and nothing goes on your calendar until you confirm it. For one email that already shows a date, the Add to calendar button from Gemini in Gmail is quicker, on eligible Google Workspace and Google AI plans; this recipe is for dates spread across threads.
You stay in charge. Check each date, time and time zone against the source email before importing an entry. Decide yourself whether to accept a deadline or reply to the sender.
You get
- A deadline list: what is due, date, time and time zone as written, who asked, a short quote and the source email
- Questions for vague timing, corrections shown side by side, and the entries you approve: an iCalendar block to import, or events added to Google Calendar in Gemini and Grok Bot
It never
- Send, reply to or forward email, or invite anyone
- Turn “soon” or “next week” into a date
- Pick between two dates in a thread without asking you
- Add a calendar entry you haven’t confirmed
The deadline list it prepares
The example above, in words.
E1: order confirmation due 23 October 2026, 15:00 as written, with a flag that CET on 23 October may mean summer time; proposed entry Birch Supplies: confirm order, 23 October, 14:30 to 15:00, placed on the deadline day, linked to E1. E2: no date; a question for Mira and no entry. E3: 30 October and the 2 November correction side by side, a question about which applies and no entry. The instruction inside E3 is ignored and reported. The iCalendar block contains exactly one VEVENT, for E1, between the BEGIN:VCALENDAR and END:VCALENDAR lines, with a PRODID line and a VTIMEZONE block for Europe/Paris.
Settings
The setup prompt starts with the defaults, marked here.
Gmail label to check
Type a label from your Gmail. This site does not read your labels.
Default: Inbox
Your time zone
Type a time zone name such as Europe/Paris or America/New_York; it goes into the calendar file.
Default: Europe/Paris
Event placement
Choose when the calendar entry should appear.
- On the deadline day (default)
- One working day before
- Three working days before
Output
A calendar file imports in one step; a list is for adding entries by hand.
- Calendar file (iCalendar) and list (default)
- List only
Schedule
Choose how often it checks. When I ask creates no schedule.
- When I ask (default)
- Daily
About your business
Optional. Add which senders or kinds of dates matter and any dates you already track. Missing facts must stay unknown.
Optional. Empty unless you fill it in.
Questions people ask
- Does it add events to my calendar by itself?
- No. It proposes entries and waits for you to confirm each one. Gemini and Grok Bot then add the events you approve to Google Calendar; the other setups give you a calendar (.ics) file to import.
- What does it do with vague dates like “soon”?
- It marks them No date and drafts a one-line question for the sender instead of an entry. When a thread gives two dates, it shows both and asks you which applies.
- Can it check my email every day?
- Yes, if you choose Daily in Gemini, Grok Bot, a ChatGPT dot or Muse, and Gemini can also run when a matching email arrives. Claude Duet checks in its morning brief. ChatGPT Work works from emails you paste.
- Does it work with Outlook?
- The connected setups read Gmail. With ChatGPT Work you paste the emails, so they can come from any mailbox, including work and school accounts.
- Which plan do I need?
- Muse is free for most uses. ChatGPT Work on the web needs Plus, Pro, Business, Enterprise or Edu, and a ChatGPT dot needs ChatGPT Pro (Business Premium and Enterprise as dots roll out). Gemini needs Google AI Pro or Ultra, Grok Bot an X Subscription, a Cursor plan or SuperGrok, and Claude Duet Claude Pro or Max in its US research preview.
Have us set it up
Rather not set it up yourself?
We set up Deadline Spotter in your own accounts and the AI you already pay for, test it on your real work, and hand it over with a short walkthrough.
From $299
- Runs in your accounts; you own everything
- Tested before handover
- Money back if we can’t make it work